Frequently Asked Questions

General

Who can become a member?

EPCA is happy to receive your application for membership if your company's activities fall into one of the following categories, taking into account the definition of the petrochemical industry as utilized in Article 2 of EPCA’s Articles of Association. 


  1. Full Members 

 Producers of petrochemicals in Europe by reference to the definition of the petrochemical industry;

 “The petrochemical industry shall mean legal entities whose activities involve the chemical conversion of raw materials extracted from fossil and renewable hydrocarbons and their derivatives “


  1. Associate Members 
  • Producers of (petro)chemicals outside Europe.  
  • Suppliers and customers of EPCA member companies inclusive of traders and distributors. 

  • Service providers that generate a substantial part of their turnover from activities performed for or with the chemical industry: 
  • Chemical supply chain and logistics service providers such as, but not limited to: forwarders, 3 and 4PL*,transport companies whatever the mode, liners, terminal owners or operators, handling, warehousing, storage, tank cleaning.
  • Service providers other than supply chain and logistics: consultants, engineering and construction companies, inspectorates, investment companies, specialized press and surveyors. 
  • Ports & other authorities organized in the form of companies or agencies rendering services or support to the chemical business community.
    *Three andFourth Party Logistics Companies


The procedure for becoming a member of EPCA is as follows: 

  • Your company sends EPCA a duly completed and signed application form which  includes the names and contact details of a persons in two EPCA member companies who can be contacted for the company reference.
  • If positive replies are obtained from the references, the application is submitted to the Board for approval;
  • If your company’s application is approved, official membership documents are sent. 

Membership becomes effective after the payment of the membership fee.

The membership year runs from January to December. All annual memberships expire on December 31st, however, new members are welcome to join at any point during the membership year.

 The fees are as follows: 

How to become a member?

The procedure for becoming a member of EPCA is as follows:


  • Your company sends EPCA a duly completed and signed application form which includes the names and contact details of two persons in EPCA member companies who can be contacted for the company reference;
  • If positive replies are obtained from the references, the application is submitted to the Board for approval;
  • If your company’s application is approved, official membership documents are sent. 

How do I access the list of EPCA members?

General information on the profile of EPCA member companies and a concise list of members can be found in the public area of our website. This list is updated automatically, and contains both full and associate members. The contact details of the Official Representatives are only available in the Member companies area in the tab "About our Members".

How can I participate in EPCA events?

Companies interested in becoming members can find more information on the official membership application procedure in the "Membership" tab.

Unless otherwise stated, invitations are always sent to the Official Representatives who requested an invitation.

What is the function of the Official Representative?

The Official Representative is the key focal point for EPCA in the member company. He/she receives access to the "Members companies area", and all information on meetings, seminars and workshops is directly sent to him/her to disseminate within his/her company.

Find out more about our governing structure.

When can I access the "Member companies area"?

Access to the "Member companies area" is granted to Official Representatives and employees of member companies whose company has paid the membership fee.

Who can I contact with changes in company contact details?

You can send all changes to meetings@epca.eu. Please note that all changes related to the Official Representative have to be confirmed in writing to the EPCA.

Annual Meeting

Who can register for the Annual Meeting?

Delegates from EPCA member companies can register for the meeting.

Who is participating in the EPCA meeting?

CEOs, CFOs, COOs, Chairmen, Presidents, Vice-Presidents, Business Unit Leaders, Senior Executives, Marketing & Sales Purchasing Directors, Managers, Commercial Coordinators and Products Managers from member companies having paid their annual membership fee.

When will I receive the invitation for the 2019 Annual Meeting?

The invitation brochure, including meeting registration and hotel booking forms for the Annual Meeting will be posted on the EPCA website around mid-May 2019. Only delegates of member companies that have paid the membership fee for 2019 have access to these documents.

How can I register for the Annual Meeting?

Registration can be made:
  • online
  • or offline by returning the completed and signed meeting registration forms to the EPCA offices by fax +32 (0) 2 741 86 80 or by postal mail, courier or email.

What do I need to do to get access to the online registration?

Use your personal login credentials to access the online registration -Registration-

If you don't have any, you need to create your profil -Profile-

Our meetings administration department will grant you access once your contact details have been checked. For assistance, please contact meetings@epca.eu.

What are the procedures for room allocation?

Bedroom and meeting room allocation is made by EPCA on a ‘first come, first served’ basis for officially registered delegates having paid their registration fee, while taking into account the support of member companies to EPCA activities. EPCA endeavours to allocate bedrooms and meeting rooms as requested, but given the limited availability, not all demands can be fully met.

When do I receive confirmation of my registration and the invoice?

A registration acknowledgement and an invoice (or profroma) are emailed to the delegates once the registration is finalized. 

Bedrooms and meeting rooms are also confirmed by email once the total registration fee is received. 

When is the attendance list available?

The attendance list will be available on our webiste, in the Member companies area around mid-July of the year of the Annual Meeting. 

Where can I find the contact details of all the registered delegates?

You will find the contact details of all the registered delegates in the attendance list. This document is downloadable in an Excel format and will enable you to arrange your meetings prior to the EPCA event. The attendance list will be posted on our website in the Member companies area approximately two months before the start of the meeting.

What is the dress code for the cocktail party?

Lounge suit for men (including tie) and corresponding dress for ladies.

Where and when will the EPCA Annual Meeting 2019 take place?

The 53rd EPCA Annual Meeting will take place in Berlin, Germany from 6th to 9th October 2019. 
The Welcome Walking Dinner will take place on Monday 7th October 2019.

Who can I contact for more information on the meeting?

You can submit your specific request to meetings@epca.eu, or phone the EPCA oficce on + 32 (0)2 741 86 60 Monday to Friday.